BOARD, COMMITTEES, ELECTIONS
The Burbank Chorale is run by an Executive Board comprised of:
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Board Elections
Elections for board positions are held during the months of February through April. Specific date is selected to cause the least conflict with the concert season.
The Executive Board develops a slate of officers to be nominated and presented to the Chorale for vote. The slate will be presented at a regular meeting with nominations also accepted from the floor for any vacant positions. Nominations may also be accepted to run against the slate of officers being nominated, excepting treasurer and librarian. (Any nominations from the floor will be contacted by a Board member for verification of their willingness to run.) The election of Chorale officers will take place and new officers will assume their duties July 1st. (Officers who are unable to fulfill their obligations will be replaced by appointment of the President and approval of the Board.)
Executive Committees
At the discretion of the President and with approval by the Executive Board, Chorale members may be appointed to comprise an Executive Committee. It shall be their responsibility to attend Executive Board meetings and assist the Board in its administrative tasks.
Executive Board Job Descriptions:
President (top)
The President will serve as chairperson of the Executive Board. He/she will preside at meetings and call meetings of the Executive Board as needed. He/she will oversee the rehearsal and concert logistics and with the Executive Board oversee the Chorale’s budget and planning to assure financial stability. He/she will appoint other committee chairpersons as needed.
Vice President (top)
​​The Vice-President shall preside at meetings in the absence of the President. He/she will assist the President in all phases of the Chorale administration.
Membership Director (top)
Recording Secretary (top)
The Recording Secretary will take minutes at all meetings of the Executive Board and will record all pertinent business.
Corresponding Secretary (top)
The Corresponding Secretary will prepare and mail all correspondence to the membership as requested, thank you letters for donations and any other relevant correspondence as directed by the Board.
Treasurer (top)
The Treasurer will be the custodian of the funds of the Chorale other than those restricted by agreement (i.e. grant funds), and will be responsible for payment of its lawful debts. A complete accounting will be maintained of income and disbursements and an annual financial report will be presented to the incoming President when he/she assumes office, and to the Executive Board. The signatures of two of either the Treasurer or the President or a designated Board Member will be essential to the honoring of a Chorale check.
Development Director (top)
​The Development Director will be responsible for planning and conducting the fundraising activities of the Chorale. He/she may develop a committee to implement the various specific fundraising events, as well as corporate and foundation fundraising. He/she will keep records of the results of the fundraising, including information about costs as well as the results of fundraising to be presented to the Board periodically during the concert year.
Publicity Director (top)
The Publicity Director will prepare news releases or other publicity prior to each concert and see that it is submitted to newspapers, music schools, radio and television stations, etc. He/she will participate with the Executive Board in planning the overall plan and budget for publicity for concerts and may identify a committee to implement all phases of publicity. He/she will also plan ways to raise the community’s awareness of the Chorale’s activities such as caroling during the holidays and/or other community singing activities and plan publicity to recruit singers if needed.
Publications Director (top)
​The Publications Director will be responsible (with the Music Director and Publicity Director) for preparing publicity mailings, flyers and programs for each concert. He/she will also be responsible for planning the Chorale business cards, stationery, donor cards, etc.
Database / Mailings Director of Publications (top)
will be responsible for maintaining the data base of the names and addresses of the Chorale concert mailing list as well as the names and addresses of donors and to print labels as needed for mailings and process.
Social Media Director (top)
The Social Media Director will be responsible for the organization and promotion of our social platforms with input from the Executive Board. He/she may develop a committee to implement the various specific social media activities planned for the Chorale.
Librarian (top)
​The Librarian will be responsible for the organization, maintenance and distribution of the chorale’s music, as indicated by the Music Director.
Historian (top)
​The Historian will archive a photograph of the Chorale after each concert, a flyer, program, and publicity in a scrapbook on acid-free paper. The Historian will take pictures before concerts and other events, or arrange for someone to assist with this responsibility. The Historian will store scrapbooks and other materials from previous years and make them available if asked.
Sales Director (top)
The Sales Director will be responsible for sales of CD’s, tee-shirts, raffle tickets, silent auction items, in cooperation with Executive Board, primarily Development Director, Publicity Director, and Publications Director.
Webmaster (top)
The Webmaster will be responsible for the development and maintenance of the Chorale website while encouraging the input and suggestions of the Executive Board and members of the Chorale.